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Administrator
Keeping the digital wheels turning |
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| A Workgroup Administrator is
part business consultant and part technical support. They are
typically a network administrator, MS Office/Access power user or a
developer. They have tools to create, customize and update the
core BOE system to make sure it provides the appropriate information to
the right people at the right time. We recommend that small and medium
businesses create a single integrated Workgroup for their business,
however, corporate workgroups can use BOE to complement any
existing enterprise tools by providing organized access and business
process documentation for them.
It would be easy for a large company to create a
"Department Template" in which access to all of the Organization's
Enterprise systems, Exchange shared folders, web sites, SharePoint
portals, Organization model, Contacts, Project Managements and other
available resources are preconfigured. The template would be used
to create Department workgroups that would allow them the freedom and
responsibility to
manage their own workgroup resources to match their unique business
mission.
Often a business consultant or technical support
person will team up with a Business Team Manager to build a workgroup to
insure that the business goals and requirements are well defined and
supported by the workgroup design.
Here are a few of the key points and issues often of
interest to Administrators:
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Each BOE Workgroup has it's own Users, Groups and
Memberships. The first time that any user joins a
workgroup for the first time they have to register to establish
their identity and they will be given default permissions that
have been setup by the administrator. The first person who
joins a workgroup will typically be the person who created it so
they will have full administrator permissions.
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Using MS Access Security is not required.
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BOE Users are authenticated by their domain User
ID/GUID so that you are able to control access are able to log
on from any machine. BOE allows the administrator to
create "My Document" redirection similar to Windows
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Administrators can configure each workgroup to
use different BOE features. For example, a simple
information workgroup might not use the treeview, notes,
directories, messages or journals.
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Provide an Introductory greeting for new members
and provide them a basic set of group permissions with
information on how to request more. This is a great way to
manage general purpose information workgroups where you just
want a positive ID of users and then give them read only access
to everything.
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Alternatively you can set up your users first
with their Domain User Name so that the first time they log in
under those permissions their Domain GUID will be linked to the
user record. This is a great way for a network admin to
set up new users. They set them up in domain, provide
membership to the group(s) required to access and open the BOE
Database, Open BOE, enter them as users, join them to the
requested/required groups and optionally setup their "Private
Workgroup" redirection to some place other than their "..\My
Documents\My Workgroups\..." default location.
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Users are provided a dynamic navigation structure
to the information they need to do their jobs based on the
memberships they have been given.
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Configure which user activities will be logged
(Log In/Out, treeview selections, security group changes, record
selections, additions, updates, deletions and more)
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See which users are currently logged in and where
they are in the system.
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View any users session history including a time
line of everything the have done in a session and a summary of
the accumulative time spent at each utilized information item. |
The Business Office Explorer provides the Workgroup
Management Form with a comprehensive set of tools.
From here the Administrator can create a new workgroup from templates,
manage workgroup locations and connection types, move, copy and retire
workgroups. |
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Easy user/group Security Management insures that each workgroup member
can only see the items for which they are authorized. You can create users
and groups which require membership to access specific data and
processes. You can track member logins and track member item
utilization.
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Administrators can: monitor the number of
times each Treeview Selection is accessed and how much time was spent
working within the object and...
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...see a log of every users access and session time
spent at each selection.
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